Data Protection

Privacy Notice – General Data Protection Regulation (GDPR)

We at Millom School are a data controller and so we are Governed by the General Data Protection Regulation Laws.
We collect and store information directly from you; but we also may receive information about you from your previous school/work place as well as the Learning Records Service.
We hold this personal data securely onsite; but elements are also stored with 3rd part organisations for use with software and organisations to help govern the information.

We routinely share pupil information with:

schools that the pupils attend after leaving us
our local authority, Cumbria County Council
youth support services (pupils aged 13+)
the Department for Education (DfE)
school nurse/NHS

The law allows the school to share pupils’ personal data with certain third parties, including:

other schools
local authorities
organisations connected with promoting the education or wellbeing of children in England
other government departments and agencies
organisations fighting or identifying crime

This personal data is used to for the following purposes:

to support pupil learning
to monitor and report on pupil attainment progress
to provide appropriate pastoral care
to assess the quality of our services
to keep children safe (food allergies, or emergency contact details)
to meet statutory duties placed upon us for DfE data collections

This information includes but not limited to; your contact details, national curriculum assessment results, attendance information [1] and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.

Additional information about Pupil Data Privacy (*.PDF)

In addition

Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide the names and addresses of you and your parent(s), and any further information relevant to the support services’ role.

However, if you are over 16, you (or your parent(s)) can ask that no information beyond names, addresses and your date of birth be passed to the support service. This right transfers to you on your 16th birthday. Please tell Mr Andrew Myers, Admin Manager if you wish to opt out of this arrangement. For more information about young people’s services, please go to the National Careers Service page at

We will not give information about you to anyone without your consent unless the law and our policies allow us to.

We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

If you need more information about how the LA and DfE store and use your information, then please go to the following websites:



If you cannot access these websites, please contact the LA or DfE as follows:

Business Systems and Information Management Team
Children’s Services
5 Portland Square
tel: 01228 226860

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street


Telephone: 0370 000 2288


[1] Attendance is not collected for pupils under 5 at Early Years Settings or Maintained Schools as part of Censuses for the Department for Education. This footnote can be removed where Local Authorities collect attendance for under 5’s for their own specific purposes.